Access and Use

The Steelworks Center of the West (SCW) serves as the steward of the Steelworks Archives, including the nationally recognized Colorado Fuel and Iron Archives Collection (CF&I Archives).

The primary purpose of this guide is to maintain the completeness and integrity of the collection. While the collection remains processed at basic levels, the following policy is in place.

Access to the  Archives is limited to areas of the collection that are inventoried. If areas of the inventoried collection are extremely fragile, access may be limited to protect the archival materials from deterioration.

Any unprocessed portion of the collection shall only be accessed for the purpose of inventorying and preserving the records. SCW will approve the portions of the collection to be processed by the staff, volunteers and/or interns.

Permission to examine any portion of the collection does not carry with it permission to publish such material, in whole or in part, nor to summarize and publish the contents of such material. (See section 12 for more information concerning publication.)

Individuals granted access must abide by the following regulations:

Researchers will be allowed access to the collection by appointment only. Please schedule appointments at least one week in advance to allow staff the necessary time to gather the requested materials.

Researchers must register with a staff member, sign in and complete a Research Request form.

Most processed materials are open for research. However, certain collections are restricted due to confidentiality issues or donor-imposed restrictions. If these have been applied to any material requested, the archivist will explain the nature of the restriction and provide the name of the entity imposing the restriction.

Researchers may only bring pencils and/or a laptop computer into the research area. Paper will be provided for the researcher. Pens, highlighters and markers are strictly forbidden. All other personal belongings will be left in a secure area designated by the staff. Researchers must obtain permission from the Archivist/Executive Director before cameras, scanners or other photographic equipment are allowed into the research room.

No smoking, drinking or eating in the research area.

Collections may be used only in designated research areas under the supervision of a staff member. No material may be taken from the repository without a formal loan agreement. The SCW is under no obligation to loan material to any individual or organization. The Executive Director and the Board of Directors must approve all loan requests.

Only a limited number of folders, books, boxes, or photographs may be used at a time. Only one folder or item should be removed from a box at a time.

Archival materials are rare, unique and original, and must be handled with great care. Use gloves when handling photographs or other fragile items. Materials must not be marked, torn, cut, folded, leaned on, handled poorly, or otherwise maltreated. Do not trace archival materials, or take notes on top of them. Never attach post-it notes, paperclips, or other potentially harmful materials to archives. Notify staff of any items that require preservation attention. Researchers found to be careless or irresponsible in handling materials may be denied further access.

Always maintain the existing order of materials within each folder and box. Never rearrange items. If something appears to be out of order, notify the staff.

The staff will do all photocopying for the researchers. Please consult a staff member before removing any item for photocopying. The staff reserves the right to refuse photocopying of certain material for preservation reasons. Please allow at least 48 hours to process orders.

Photographic reproductions are available. See the fee schedule for pricing information.

Individuals must receive written permission from the Archivist before publishing any material from the collection. In giving permission to copy, quote from, or publish, the SCW does not surrender its own right to publish such material or to grant permission to others to do so. Material will not be reproduced in violation of copyright laws. It is the responsibility of the researcher to obtain permission to publish copyrighted material. Researchers assume full responsibility for the use of material obtained from the Archives and conformity to the law of defamation, privacy, and copyright. The researcher shall indemnify and hold harmless the SCW and the SCW staff from any claims arising as a result of one’s use of the material obtained. In the event that the donors have retained rights to their materials, the researcher must obtain written permission from them before publication of any such material. If portions of the archives are reproduced in published or unpublished sources, citations should include: “[Item Title, Folder Title, Series Title, Box or Location #], Colorado Fuel and Iron Archives, Bessemer Historical Society, Pueblo, CO.” If this style of citation is not possible due to a collection being unprocessed, the Archivist must be consulted. A copy of any published work that includes materials used in the Steelworks Archives must be presented to the Steelworks Archives at no cost as soon as the work is published.

In accordance with the Society of American Archivists’ Code of Ethics, the Steelworks Archives respects all users’ right to privacy by maintaining the confidentiality of their research and protecting any personal information collected about them. Any information about an Archives patron’s research, or personal information about a patron, will be released only after receiving consent from the patron.


Notice: Warning Concerning Copyright Restrictions – The copyright law of the United States (Title 17, U. S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. IT IS THE SOLE RESPONSIBILITY OF THE USER TO OBSERVE ALL COPYRIGHT LAWS.